Disaster Planning – Enhanced
Once you have made it through the essentials of disaster planning, you are ready to flesh it out a little more with information that will help you mitigate disasters and to recover as successfully as possible. Following are the next steps that you should take in building your disaster plan.
- Work through appropriate sections of the Heritage Preservation Walk Through Checklist noting concerns specific to your facility
- Think about 3-5 most likely disasters for your facility and the possible supplies needed
- Create a basic digital disaster plan
- Identify the most important, institutionally significant and vulnerable collection items
- Create a business continuity plan (phone access, paying bills, email access, etc. to keep basic functions going during an emergency)
- Identify/reach out to possible partners, resources (work space, vendors, helpers)
- Gather specific recovery instructions for materials in your collection
- Create a plan for documenting your recovery efforts
- Conduct a fire drill
- Heritage Preservation assessment checklist: repp_walk-through_checklist-final
- Review a modified version of dPlan Lite, a disaster planning template from the Northeast Document Conservation Center, as a thought processing exercise or use as a template to develop your own plan (modified by the Lincoln County Emergency Management Agency): dPlan Lite Questions
- Worksheet for outlining a disaster plan, from Northeast Document Conservation Center, including a check list of supplies and guidance on prioritizing collections: http://www.nedcc.org/free-resources/preservation-leaflets/3.-emergency-management/3.4-worksheet-for-outlining-a-disaster-plan
- Be Prepared: Guidelines for Small Museums for Writing a Disaster Preparedness Plan, an intermediate level guide for museums that is easily adaptable to other cultural institutions (free, downloadable pdf from the Australian Heritage Collections Council via the Australian Institute for the Conservation of Cultural Material): http://aiccm.org.au/resources/disaster/disaster-planning
- Basics of back ups for computer networks from Creative Business Services: http://www.cbscreative.com/backupplan.htm
- Digital disaster planning guide from Tech Soup Global: The Resilient Organization: A Guide for Disaster Planning and Recovery available at http://www.techsoup.org/SiteCollectionDocuments/resilient-organization-pdf-document.pdf
- A basic business continuity plan template from FEMA: http://www.ready.gov/sites/default/files/documents/files/sampleplan.pdf
- Emergency salvage of:
- Historic buildings (State Historic Preservation Office of Minnesota): http://www.mnhs.org/shpo/disaster/disaster4.html
- Wet books and records (NEDCC): http://www.nedcc.org/free-resources/preservation-leaflets/3.-emergency-management/3.6-emergency-salvage-of-wet-books-and-records
- Wet photographs (NEDCC): http://www.nedcc.org/free-resources/preservation-leaflets/3.-emergency-management/3.7-emergency-salvage-of-wet-photographs
- Moldy books and paper (NEDCC): http://www.nedcc.org/free-resources/preservation-leaflets/3.-emergency-management/3.8-emergency-salvage-of-moldy-books-and-paper
- Water soaked objects (National Park Service): http://www.nps.gov/museum/publications/conserveogram/21-06.pdf
- Water soaked textiles (National Park Service): http://www.nps.gov/museum/publications/conserveogram/21-08.pdf
- See other Conserve O Grams from the National Park Service (http://www.nps.gov/museum/publications/conserveogram/cons_toc.html) and Canadian Conservation Institute Notes (http://canada.pch.gc.ca/eng/1439925167385) for information on dealing with other materials, such as leather, metals, a/v materials and natural history collections
- Sample disaster plan: City Library Disaster Plan
- Sample disaster plan: City of Maineville Records Disaster Plan
The following Word documents include agendas for meetings to work through the disaster planning process, an overview and who should attend the meeting, things to keep in mind during the meeting, and suggestions and examples that have come out of CERC’s facilitated disaster planning process.
You do not necessarily need to do the meetings in exact order, but for best results the Fire Department Meeting needs to come after Facilities and Collections. Also be aware that a multi-building campus may require more than one Facilities Meeting.
Once you have completed the meetings and compiled the final plan, schedule a final meeting with everyone that was involved to review the plan contents.