Disaster Planning – Advanced

For larger organizations that have already developed a solid disaster plan and would like to have a more sophisticated plan in place, these steps will ensure that they are ready to handle a wide range of situations – whether an institutional disaster or a region-wide event.

  • Work with local government to work cultural institutions into local emergency response plans
  • Develop contacts and/or contracts with recovery vendors
  • Formalize partnerships with other nonprofit organizations, vendors or others that will help in an emergency (providing work space, professional services or other assistance)
  • Expand list of likely disasters for your facility up to 10 and more fully flesh out the first 3-5
  • Create a more in-depth business continuity plan
  • Create a list of advanced level supplies and where to acquire them in an emergency
  • Focus on mitigation strategies to help prevent disasters, especially fire suppression strategies
  • Develop detailed recovery record keeping system
  • Do table-top exercises or other drills with staff and first responders

The following Word documents include agendas for meetings to work through the disaster planning process, an overview and who should attend the meeting, things to keep in mind during the meeting, and suggestions and examples that have come out of CERC’s facilitated disaster planning process.

You do not necessarily need to do the meetings in exact order, but for best results the Fire Department Meeting needs to come after Facilities and Collections. Also be aware that a multi-building campus may require more than one Facilities Meeting.

Once you have completed the meetings and compiled the final plan, schedule a final meeting with everyone that was involved to review the plan contents.

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